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QUALIFICATIONS
Required:
- Knowledge of payroll, including compliance and payroll tax
- Must be able to work independently as well as collaboratively with team members as needed
- Must be a detail-oriented individual who is highly organized and willing to work in a fast paced and constantly evolving environment
- A minimum of 2-4 years of payroll experience
Preferred:
- Bachelor’s Degree in accounting, finance, or relevant field
- Experience in a Medical Device environment preferred
- Experience in SAP and Paycor preferred
Skills & Competencies:
- Working knowledge of payroll systems (e.g., Paycor, ADP, Success Factors)
- Excellent organizational skills and attention to detail
- Familiarity with payroll processes
- Proficient with Microsoft Office Suite or related software
- Proficient with or the ability to quickly learn payroll software
- Proven experience as a payroll coordinator or similar role
- Ability to adapt to change and handle unexpected situations with close guidance.
- Ability to independently adapt behaviors and strategies to deal with emergent, non-routine and dynamic components of the job
- An analytical mind with good math skills
- Comfortable with Excel (functions, data, etc.)
Physical Requirements:
- Must be able to remain in a stationary position for extended periods of time
- Ability to constantly operate a computer and other office equipment, such as printer, telephone, etc.
- Position requires being physically present on the premises during regular company hours or as approved by management
RESPONSIBILITIES:
- Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information
- Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions
- Reconciles payroll to the general ledger and monthly bank statements
- Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge
- Records and processes federal and state payroll tax deposits
- Process attendance records and other documents (e.g., W-2 and tax forms)
- Check payroll information for accuracy and ensure all relevant paperwork is in order
- Coordinate with HR about changes in payroll (e.g., terminations, new hires)
- Oversee electronic payments and distribution of payroll checks
- Process other financial compensations or deductions (e.g., annual bonuses, severance pay, taxes, worker’s compensation)
- Handle benefit expenses, like insurance fees or paid leave
- Produce reports to upper management upon request
- Answer employee questions about salaries and payments
- Work with authorities (e.g., IRS) on audits or requests
- Work with Treasury/Finance to ensure accurate and proper payroll banking transactions
- Assist with Accounts Payable processing, including processing, recording and supporting payment processes, as needed
- Assist Accounts Receivable Invoices and Cash Applications
- Purchase Order process support from entering to review and approval processes
- Other Accounting team tasks as required
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