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Location: Onsite
Status Type: Full Time
Shift: 1st Shift
QUALIFICATIONS
Required:
- Associate’s degree, technical certification, or equivalent experience
- 2 years of experience in facilities, maintenance planning, project coordination, or a related role
- Relevant maintenance planning and project management training
- Strong computer skills, including Microsoft Office and CMMS / ERP systems (SAP preferred)
- Experience planning, tracking, and reporting work execution and project activities
Preferred:
- Experience supporting preventive maintenance programs or asset management systems
- Experience in a GMP-regulated medical device or pharmaceutical manufacturing environment
- Knowledge of building systems such as HVAC, electrical, plumbing, mechanical, or utilities
Skills & Competencies:
- Ability to balance planned maintenance, reactive requests and project work while managing priorities effectively
- Strong written and verbal communication skills; able to work effectively with technicians, contractors, vendors, and internal stakeholders
- Works effectively as part of a team; builds cooperative relationships and begins to influence outcomes across departments
- Responds effectively to changing needs, unexpected situations, and evolving priorities with minimal supervision
- Demonstrates strong time management and follow-through skills to meet deadlines and department goals
- Prioritizes and coordinates work to meet business and production needs
- Effectively communicates technical issues and solutions verbally, in writing, and electronically
- Demonstrates strong problem‑solving and decision‑making skills
- Demonstrates accountability, reliability, and a strong safety mindset
- Ability to analyze data, anticipate problems, diagnose issues, and propose corrective actions.
Physical Requirements:
- Ability to use hands to handle tools, controls, and equipment
- Ability to climb ladders, stairs, and access rooftops safely
- Ability to bend, stoop, kneel, crouch, crawl, and work in confined or uncomfortable positions
- Ability to lift and carry up to 20 lbs.
- Ability to remain stationary or active for extended periods
- Ability to operate a computer and other office equipment
- Specific vision abilities include close vision, color vision, peripheral vision, depth perception and the ability to adjust focus
- Position requires regular, on‑site presence during normal business hours or as approved by management
RESPONSIBILITIES:
- Support the Facilities team in planning, coordinating, and executing facilities-related maintenance activities, routine operational tasks and projects
- Receive, prioritize, plan, and coordinate work orders, ensuring required materials, tools, spare parts, and labor resources are available
- Initiate, maintain, and complete all documentation in accordance with quality system procedures, GMP requirements, and safety regulations
- Utilize SAP (including SAP Fiori / Plant Maintenance) to create, plan, track, and close work orders; maintain equipment records; and document maintenance history
- Author and maintain documentation including work instructions, safety procedures, change controls, CAPA responses, maintenance plans, and project documentation
- Serve as a liaison between Facilities, Operations, and external vendors or contractors for repairs, maintenance, and project execution
- Participate in cross-functional project teams, collaborating with internal stakeholders to support facility improvements and expansions
- Support continuous improvement initiatives aimed at improving uptime, asset lifecycle performance, safety, and operational efficiency
- Develop, optimize, and maintain preventive and predictive maintenance plans to support operational efficiency and asset reliability
- Participate in audits or inspections as required
- Assist in authoring scopes of work, soliciting RFQs, vendor evaluation and selection
- Assist in managing equipment hierarchies, functional locations, and spare parts inventory to support maintenance readiness
- Assist in defining project scope, scheduling activities, staging resources, and tracking execution against project plans
- Assist in tracking and reporting on key performance indicators, maintenance KPIs, project milestones, equipment performance, downtime trends, and maintenance costs
- Assist with monitoring maintenance-related spending and inventory usage
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